Hidden Valley 4-H Camp
Required Health Forms, Camp Documents, and Policies
Forms - ALL FORMS ARE DUE BY May 1st, 2025
Once you register for camp, consider completing your forms, particularly health documents - health form paperwork can take some time and this camping season we have made changes to make it easier to submit.
Please Note: We will no longer accept ANY forms/paperwork through email - we are using the secure online Document Center in Ultra Camp along with built-in, integrated forms within the Registration System. Please scan all forms for clarity. No photographs of forms are excepted.
FAQ's on Camp Forms
Media Permission: We have a wonderful photography program, and our campers take photos all the time. We often like to post pictures on our Facebook page throughout the summer. We need you to fill out this form so we can use our photos. If you do not sign the form, we will not post pictures of your child.
Acknowledgment of Risk: This form is required by our Risk Management firm. It lets us know that you understand the risks of sending your child to camp. Our activities are safe, and our staff is well-trained in Risk Management prior to camp opening.
Camper Code of Conduct: This needs to be reviewed and signed by you and your child. We are very proud of the and what it means to our camp. Head, Heart, Hands, and Health. It is important to us that campers gain the life skills that we incorporate into all of our programs. We expect campers to honor the Clover through respectful, compassionate, cooperative, and caring behaviors.
Meningococcal Form: This form is for those campers staying longer than 6 overnight days. (For Example A camper who stays one week plus a weekend)
If you register for Camp after May 1st, we must receive camper health documents 15 BUSINESS DAYS PRIOR to your camper's arrival at camp. You will need to use the Document Center in UltraCamp.
Quick Overview of the Health History Form (all completed in UltraCamp) and the Medication Release Form.
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Health History Form is to be filled out and must be signed by a Parent or Guardian.
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Medication Release Form must be completed and signed by a Provider. Please download the form from the UltraCamp document center or under the parent information tab on our website. Work with your provider and upload the form by May 1st. Please Note: No over the counter or prescription medication can be given to your camper during their stay at camp if this form is not completed and signed by your provider.
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Up-to-date Physicals - Our Department of Health requires a physical to be within two years of the date your child is attending camp. A physical requires a provider's signature or stamp.
Summer Camps follow NYS guidelines for vaccinations and can only accept a medical exemption filled out by a current, licensed medical provider.